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Events Account Executive / Events Coordinator - Leisure & Arts

£25000 - £30000

Other head office

London

Hospitality and Leisure

Permanent

14245_1550846043

Job Description

Events Account Executive, Events CoOrdinator - South Central London - Outdoor venues and events c.£27,000

An exciting new opportunity has arisen for a versatile and enthusiastic Events professional to join a forward thinking organisation based in the heart of South Central London.

Are you an experienced Events Coordinator, Events planner, Events Administrator or Events Executive looking for a rewarding and varied role in a close knit and positive team?

Do you have experience in events within the public sector, leisure or cultural setting collaborating on outdoor events in open spaces?

If you answered 'yes' then we have an exciting opportunity for you...

Reporting into the Head of Events, and working together within a busy team, you will add value and bring ideas with your enthusiasm for putting together enriching, fun and memorable events in large outdoor venues.

We are looking for an adaptable and responsible person, with a wide range of skills who is equally at home in the office dealing with the back of house planning and administration as they are when on-site within an event supervising and ensuring things run smoothly and safely. You will have a positive personality with excellent communication skills, and enjoy being on site as much as the organisation and back office elements.

You will be able to bring your experience ideally from a local authority or council or other public platform, or from a large outdoor venues background and provide an organised and methodical approach as part of a team. The role involves input an organisation from every part of the events cycle from taking enquiries and booking, checking compliance and feasibility, through to completion of event and post event 'wash up'.

Duties will include:

  • Assisting with events enquiries, checking availability and plans already in place
  • Being the first point of call and the 'face' of the team, creating a positive and professional experience for all enquiries, including developing relations with external stakeholders
  • Provides input on planning of events, providing quotes, ensuring compliance and ensuring H&S policy is adhered to
  • Inspecting sites for practical and planning needs, and post event for handover
  • Meeting with clients to take briefing on plans, ideas and requirements, discussing terms and conditions of hiring
  • Supporting and processing of complaints, escalating where required
  • Working with the marketing team in development of promotional material for the events, including plans to raise awareness via relevants streams such as online, social media and local press
  • Financial processing, inlcuding raising invoices, maintaining records and providing updates to internal teams
  • Events production including atendance at events ensuring providers such as catering meets requirements and acting as Deputy Site Manager for all safetly matters and equipment handling

The ideal applicant will be polished, offer superb communication skills and a versatile skill set including but not limited to:

  • Able to work with high amount of administration, record keeping, document processing using a range of internal and general softwares.
  • Practical nature, happy to be hands-on and shows proven awareness of Health and Safety laws, Safeguarding, Alcohol and other lisences
  • Confidence in working with external stakeholders and clients ensuring best practice and adding value by creating a positive experience.
  • Thrives on multi-tasking, able to manage your own workload effectively and reporting into and as part of a busy and dynamic team
  • Seeks and offers support in a collaborative and organised manner
  • Passionate about being part of an organisation who have health, wellbeing and happiness at their core

Applicants will be required to have a driving license and work occasional weekends and early mornings (for which time in lieu will be offered).

Keywords: arts and culture, charity, not for profit, local authority, leisure and hospitality, community services, festivals